In the last few years, we have attempted to digitalize our daily institutional activities to enforce transparency and efficiency as our work ethics. In the process and in our commitment to the mission of ‘Digital India’, we have developed our own Uluberia College App (https://uluberiacollegeapp.in), and College website (https://www.uluberiacollege.in), undertaken in the following three areas:
1. Administration
2. Finance and Accounts
3. Student Admission and Support
4. Examination
Administration
a) The College App is being used for the following administrative purposes:
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It displays notices.
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It has a logbook to register staff’s daily attendance.
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It records faculty profile, research and academic updates, and Departmental activity updates.
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It displays students’ profile details.
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It shows students’ fee payment status.
b) The College uses chip-based RFID Cards as students’ ID cards.
c) It has an SMS gateway for students to receive notifications and reminders about classes, exams, registrations, and fee payments.
d) It has an email gateway for faculties to receive notifications about upcoming meetings and events.
e) It has an e-surveillance system for asset management by which Principal monitors the campus through CCTV cameras whose digital feed is connected directly to his own phone. It allows
campus management and security through mobile-based applications. E -surveillance has:
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Prevented burglary, beyond working hours
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Controlled on-campus student-crowd and group-protests
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Monitored administrative and academic functions
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Checked on-campus misconducts
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Enabled documentation of any on-campus action for redress of grievances.
f) It as online feedback system to prepare its Student Survey Report (SSR)
g) It has electronic database to ensure efficiency in data retrieval and storage.
h) It uses the HRMS portal to prepare staff salary and income tax details.
i) Staff Canteen is e-governed: A WhatsApp group is formed by the Canteen Coordinator where daily food menu is uploaded with request for next day order. Based on the no. of orders, next day ingredient quantity is decided. It has allowed optimum use of food and organized functioning of the canteen.
Finance and Accounts
a) We use tally software for financial accounting and tax calculation.
b) We practice cashless transactions through students’ online fee payments.
c) We make cashless payments to vendors.
d) We use e-tenders for procurements, above Rs. 1lakh.
Students Admission and Support:
For Student Admission, the College Website can be accessed by students for admission notices, online admissions procedures, admission form and document submission, admission payment and to follow the subsequent merit lists for final admission for UG, PG and B.Ed. programs.
We are committed to implement NEP’s emphasis on academic use of ICT, as follows:
a) Smart Classrooms, with Institution’s central Wi-Fi system, are used for lesson delivery.
b) We have a licensed ZOOM platform (user23@ulubeiracollege.in) for online classes.
c) The College App is being used for the following academic purposes:
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Its records staff and student daily attendance (online and offline)
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It allows to create and display class routine.
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It distributes study mats and video tutorials through its LMS portal and YouTube channel (https://youtube.com@uluberiacollege4371)
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It has e-library portal with Open Access Catalogue (OAC) and Open Educational Resources (OER)
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It allows to conduct Add-on Courses through its LMS portal
Examination
a) The College Website can be accessed by students for university exam fee payment.
b) The College App is being used for the following examination purposes.
For Internal Exams:
1) It displays Internal Exam schedule.
2) It allows to record Internal Exam attendance, using QR Codes
For External Exams:
1) It allows to conduct online External Exam through its University Exam Portal
2) It allows to upload University Exam Form
3) It allows to download University Admit Card
4) It provides information about University Reg. No.
5) It allows to upload results.
Institution’s growing thrust upon tech-orientation for daily academic and administrative affairs is one of its distinctive features and best practices.
