Uluberia College

Policies

Procedures

SATUTORY POLICIES

West Bengal Act XXXVIII of 1979

Being a non-autonomous institution, SOP for Institution’s statutory policies are as per statutes of:

1. Higher Education Dept. Govt. of West Bengal (WB)
2. University of Calcutta.  (affiliating university)
3. UGC

The Kolkata Gazette, Extraordinary, January 25, 2012

West Bengal Govt. Memorandum for State-Aided Contractual Teachers (SACT), December 2019

UGC Regulations for Minimum Qualifications for Appointment, June 2010.

University of Calcutta Holiday List

University of Calcutta Admission Rules

University of Calcutta Exam Schedule

Policies

Procedures

NON-SATUTORY POLICIES

E-governance Policy

As per GB resolution (Memo No. 13a, dt. 03.08.2011), and in our commitment to the mission of ‘Digital India’, Uluberia College has attempted to digitize its diverse operational domains to enforce transparency and efficiency through its Uluberia College app and website. To ensure greater accessibility, efficiency, and transparency from all stakeholders, the policy is implemented for by e-governance in the following areas:

1. Administration
2. Finance and Accounts
3. Student Admission and Support
4. Library Usage
5. Teaching-Learning Process
6. Examination

Information Tech. (IT) Policy

As a corollary to E-governance Policy, the Information Technology (IT) Policy (GB resolution: Memo No. 14(iv), dt. 26.09.2015), is to safeguard institution's e-resources, and is, thus, applicable to all its end users, viz. teachers, staff, students, employees, guests, and alumni, using college e-resources.
The policy aims:
a) To prevent unauthorised use of institution's IT infrastructure.
b) To safeguard and maintain institution's e-resources.
 

Financial Support Policy for Faculty Empowerment

As per GB resolution (Memo No. 11. dt. 26.09.2011), Uluberia College has undertaken the following policy of providing financial assistance to teaching & non-teaching staff, engaging in professional activities, outside the institution.

As per policy, Membership Fee, Publication or Registration Fee of teachers, attending or participating in seminars, workshops, Administrative Training Programs, Professional Development Programs, FDPs, RCs, STMs, etc., will be reimbursed by the institution.

Value-added Course Policy

As per GB resolution (Memo No. 18e, dt. 26.09.2022), in view of the growing need for employability skills among students, the College has its Value-added Course Policy where each of its Department will be providing a short-term course on topics, relevant to our times.

Staff Welfare Policy

As per GB resolution (Memo No. 17b, dt. 11.05.2012), our non-statutory welfare policies for all staff include:

1. Support for Professional Development
2. Financial support
3. Professional Development Programs
4. Departmental Funding
5. Provident Funds
6. Loan Privilege
7. Health Scheme
8. Festival Advance
9. Festival Bonus
10. E-privileges
11. Infrastructural privileges

Students’ Aid Fund Policy

(Revised)

As per GB resolution (Memo No. 11(iv), dt. 27.04.2013), Uluberia College executes Students' Aid fund Policy each year for:

1. Students who are economically backward.
2. 50% of the Curriculum Fees waived off for those donating blood during on-campus Blood Donation Camps, enrolled as NCC and in NSS, those with outstanding performance in State or National level sports, those participating in Cultural Activities and during COVID pandemic.
3. 100% of the Curriculum Fees waived off for students participating in internship competitions and to students, ranking 1^st, 2^nd, and 3^rd in the inter- or intra-college competitions.

Green Campus Policy

As per GB resolution (Memo No. 16d, dt. 16.12.2013), Uluberia College keeps its premises and surrounding green, clean and plastic free through terrace & water gardening, paper-less transactions, separate vehicle stands, e-waste management and green audit.

Energy Conservation Policy

As per GB resolution (Memo No. 7a), dt. 29.03.2014), Uluberia College is committed to conserving its available energy resources. The policy aims at sustainable use of natural resources as an act of environmental preservation. In view of our policy objective, the College has taken the following measures for on-campus conservation of energy consumption through:

1. Renewable Energy Integration like solar panels, central pond and rainwater harvesting.
2. Energy Efficiency Measures like motion sensors
3. Building Design and Retrofits
4. Energy saving fixtures.
5. On-campus rules for staff and students for energy conservation

Environmental Policy

SOP for our environmental policy (GB Memo: 16(e), dt. 16.12.2013) include:

1. Sustainability Initiatives like Green Campus Initiative to plant trees, Reuse and Waste Management:
2. Integration of Environmental Education and Environmental project.
3. Energy Efficiency through Renewable Energy Sources and Energy Conservation.
4. Sustainable Transportation Options: Encouraging the use of public transport, cycling, and walking.
5. Water Conservation through Water Management Practices and monitoring Water Usage.
6. Community Engagement through Outreach and Education Programs.
7. Establishment of Environmental Committees to oversee policy implementation.

Inclusive Environment Policy

The policy (GB Memo: 16(e), dt. 16.12.2013) core values include:

1. Mutual Respect and Integrity:
2. Equity and Access:
3. Inclusive Education:
4. Cultural Awareness and Development:
5. Accessibility and Inclusivity:
6. Reporting and Accountability:
7. Community Involvement and Outreach

The principles outlined in the Inclusive Environment Policy will be brought to life through specific initiatives, programs, and activities. The college administration will collaborate with faculty, staff, students, and community stakeholders to ensure the effective implementation of this policy.

Anti-ragging and Anti- cybercrime Policy

As per GB resolution (Memo No. 12b. dt. 15.11.2014), the policy adopted against ragging and cybercrimes by the Anti-ragging Cell of Uluberia College follows UGC regulations, statutes of Ministry of Home Affairs, Govt. of India and of Govt. of West Bengal.

Examination Related Grievance Addressing Policy

The college office receives several applications from students concerning various issues related to Internal and Semester-End Examination. As the college authority has decentralized the mechanism of Examination conducting, a central committee is formed to address the grievances of the students related to examination (both internal and end-semester) in the Governing Body Meeting held on 24.03.2018 under item no. 18C.

Statutory Cell Policy

1. 1. SC/ST Committee
2. 2. Minority Cell
3. 3. OBC Cell
4. 4. Grievance Redressal Cell
5. 5. Internal Compliant Cell
6. 6. Anti-ragging Committee
7. RTI Cell

Uluberia College, being a Govt.-aided College, is required to implement statutes for Higher Education, as framed in WB State Govt. policies, UGC norms and regulations of our affiliating university, University of Calcutta. Keeping the purpose in view, the Institution has formed a few statutory cells and committees to ensure the implementation of the above statutes. Although the statutes are a part of institution’s external policies, the policy document lays out the structures and functions of statutory cells and committees, as formed by the Institution with due approval of the Governing Body [GB resolution Memo No. 14(iii), dt. 26.09.2015]

Equal Opportunity Policy

Uluberia College is predisposed to having an unbiased and democratic approach in handling its student & staff diversity. The diversity, here, includes one of gender, economy, potentials, and special needs. To cater to all, its Equal Opportunity Policy, as per GB resolution (Memo No. 12c, dt. 15.11.2014) was formed. To ensure its implementation Gender Audits are done.

Code of Conduct Policy for Students, Teachers, and Administrative Staff

As per GB resolution (Memo No. 12. dt. 26.09.2011), Codes of Conducts and Disciplinary rules for students, staff and administrative staff were laid out for proper day-to-day discharge of institutional duties and activities. Its SOP includes:

1. The College Website displays the codes and the disciplinary rules.
2. Code of Conduct Committee investigates breach into any prescribed rules.
3. Orientation programs for 1^st semester students are used as opportunities to inform them about the codes and the rules.

Disciplinary Rules

Policy for AAA

In accordance with NAAC standards, Uluberia College carries out regular Academic and Administrative Audit (AAA). These principles were created to initiate a procedure for auditing the academic implementation of the programs and the administrative framework supporting the calibre of such an implementation. The audit procedure for the quality of education provided and for its continuity is monitored via the Internal Quality Assurance Cell (IQAC).

The college will conduct two types of AAA:

1. Internal Audit by selected faculty members based on Departmental information.
2. External Audit by personnel from other colleges and universities

Policy for Institutional Ethics

Institutional Ethics Committee, in collaboration with other respective Committees, oversee policy implementation:

1. For research, involving animal trials, [“Breeding of and Experiments on Animals Rules, 1998” (amended in 2001 & 2006) is followed]
2. For research, involving sustainable use of chemicals,
3. For research-based fund mobilization and utilization [in collaboration with the Institution’s Purchase Committee in collaboration with Finance Committee oversee it]
4. For research-based publications [in collaboration with the Institute’s Research Committee oversee it]
5. For record keeping and archiving of documents related to research proposals and projects [in collaboration with the Institute’s Research Committee oversee it]
6. For maintenance of professional ethics [ in collaboration with the Code of Conduct Committee]